Capture every lead.
Book every call.
Scale without adding headcount.
CoreOps deploys premium AI receptionists and revenue systems for med spas, clinics, and high-ticket service businesses — so you stop losing bookings to missed calls, slow follow-ups, and overworked front desks.
Free 30-minute strategy call · No pitch · ROI-modeled for your business
Operating systems for category-leading service brands
Your marketing is working.
Your operations are leaking.
Most service businesses don't have a lead generation problem. They have a lead capture, response, and conversion problem — and it's costing them six figures a year in invisible losses.
Missed calls = missed revenue
30–60% of inbound calls go unanswered after hours, during treatments, or while staff are double-booked. Each one is a $400–$4,000 client walking to a competitor.
Slow lead response kills conversion
Leads contacted within 5 minutes convert at 8x the rate of those contacted in an hour. Your team can't physically keep up — and prospects don't wait.
Front desk is the bottleneck
When the phone rings during a consult, somebody loses. Either the caller, the patient in the chair, or the staff member burning out trying to do both.
Hiring isn't the answer anymore
A great front desk hire costs $55K+, takes 90 days to ramp, calls in sick, and still can't cover nights, weekends, or call spikes after a marketing push.
Follow-up falls through the cracks
Quotes sent, voicemails left, leads aged out. Without a system, 70% of warm prospects never hear from you again — they just become a CRM ghost.
The business depends on you
If you stopped showing up tomorrow, would the calls still get answered? The follow-ups still get sent? If the answer is no, you don't own a business — you own a job.
How much is your phone costing you?
Plug in your real numbers. We'll show you the conservative annualized revenue leaking out of your business every time a call goes unanswered.
Industry data from Twilio and HubSpot shows 24/7 instant-response systems convert 30–55% of previously missed inbound. We default to 35% to stay honest.
One operating layer for the revenue your business is leaving on the table.
CoreOps is not a chatbot. It's the connective tissue between your phones, your calendar, your CRM, and your team — engineered to convert more leads, book more revenue, and run cleanly without you in the middle of it.
Built for med spas where one missed call is a $1,400 consult walking next door.
Trained on Botox, fillers, laser, memberships, and your provider schedule. Books directly into Boulevard or Mindbody, collects deposits via Stripe, and recovers no-shows automatically.
AI Receptionist
Answers every call in under one second. Books, reschedules, qualifies, and hands off to humans only when needed — in a voice indistinguishable from your best front-desk hire.
Instant Lead Response
SMS, web form, DM, missed call — every inbound is replied to in seconds, qualified, and routed to the right calendar with zero manual work.
Booking & Reminder Engine
Two-way calendar sync, smart reminders, and no-show recovery flows that quietly recapture 12–18% of revenue most clinics never see.
Operational Automations
Intake forms, deposits, post-visit follow-ups, reactivation campaigns. The unsexy back-of-house systems that compound into 7-figure businesses.
Revenue Dashboard
One view of calls, bookings, no-shows, recovered revenue, and source attribution. The metrics your marketer and your accountant can finally agree on.
HIPAA-aware Infrastructure
Built with healthcare-grade privacy controls, encrypted data handling, and configurable retention. Designed for clinical environments — not consumer apps.
Why CoreOps is the only adult option.
We get compared to a lot of things. Here's the side-by-side every operator deserves to see before they spend another dollar on a half-solution.
- 24/7 / 365 coverage
- Answers in under 1 second
- Books directly into your calendar
- Handles objections & follow-up
- Trained on your services & pricing
- HIPAA-aware infrastructure
- Recovers no-shows automatically
- Time to live14 days
- 24/7 / 365 coverage
- Answers in under 1 second
- Books directly into your calendar
- Handles objections & follow-up
- Trained on your services & pricing
- HIPAA-aware infrastructure
- Recovers no-shows automatically
- Time to live60–90 days
- 24/7 / 365 coverage
- Answers in under 1 second
- Books directly into your calendar
- Handles objections & follow-up
- Trained on your services & pricing
- HIPAA-aware infrastructure
- Recovers no-shows automatically
- Time to live1–2 days
- 24/7 / 365 coverage
- Answers in under 1 second
- Books directly into your calendar
- Handles objections & follow-up
- Trained on your services & pricing
- HIPAA-aware infrastructure
- Recovers no-shows automatically
- Time to liveInstant
The CoreOps Revenue System
A done-for-you AI receptionist deployment paired with the automation infrastructure that turns inbound attention into booked, paid, and retained revenue.
AI Receptionist + Revenue Systems
We design, deploy, and operate a complete AI front-desk and follow-up system for your business — custom-trained on your services, your tone, and your booking logic. Live in 14 days.
- 24/7 AI Receptionist trained on your services, providers & pricing
- Two-way calendar sync (Boulevard, Mindbody, Jane, GHL, Google)
- Instant SMS + missed-call text-back automations
- Smart appointment reminders & no-show recovery flows
- Lead qualification + handoff to human staff when needed
- Stripe-powered deposit collection on bookings
- Reactivation campaigns for dormant clients
- Revenue dashboard with full call & booking attribution
- Dedicated growth strategist + monthly optimization
- HIPAA-aware data handling & encrypted call storage
Numbers your CFO will actually believe.
We don't sell software. We sell measurable revenue outcomes — tracked back to specific calls, leads, and bookings inside your existing systems.
Day, night, weekends, holidays — every ring.
Faster than your fastest receptionist.
Average lift across our med spa portfolio.
Cold prospects routed only when worth your time.
From missed calls, no-shows, and dormant clients.
Not the 90-day software project you're used to.
From kickoff to recovered revenue in 14 days.
A done-for-you deployment process designed for owners who don't have time to manage a software project. We handle the building. You approve, then go back to running your business.
- 01Days 1–3
Strategy & systems audit
We map your current call flow, lead sources, booking logic, and revenue leaks. You leave the kickoff with a written ROI model and a tailored deployment plan — whether you move forward with us or not.
- 02Days 4–10
Build & integration
Our team trains your AI receptionist on your services, providers, pricing, and brand voice. We integrate with your booking platform, CRM, and phones — and stress-test the system against real-world call scenarios.
- 03Day 14 onward
Go live & optimize
We launch quietly, monitor every call in the first weeks, and tune weekly. You get a dedicated strategist, a monthly performance review, and a roadmap of ops upgrades — sales, retention, reactivation.
Lumen Aesthetics recovered $312K in 90 days.
A 3-location med spa in Scottsdale was answering only 64% of inbound calls and losing roughly nine high-LTV consults per week to voicemail. We deployed CoreOps in 11 days. The numbers below are the first-quarter result.
We had three receptionists and were still missing calls every Tuesday. Six weeks after CoreOps went live, the front desk became our most profitable system — not our biggest cost center.
- Day 0Audit + ROI model. Identified 9 missed high-intent consults per week.
- Day 11AI receptionist live. Boulevard + Stripe + reactivation flows wired in.
- Day 30Booking rate up 28%. Recovered first $94K in previously-lost revenue.
- Day 90$312K recovered. Lumen rolled CoreOps to two additional locations.
We're not an agency. Not software.
A revenue operations partner.
Most operators end up choosing between hiring more staff, buying more software, or cobbling tools together with another agency. CoreOps replaces all three with one accountable partner.
Operators who run real businesses, not theory.
“We were losing 40+ calls a week and didn't even know it. CoreOps deployed in two weeks and we recovered $14k in our first month — without hiring anyone. The ROI is absurd.”
“I've used three different chatbots and one full-time receptionist. None of them came close. Our after-hours bookings tripled, and my front desk finally has time to actually serve patients.”
“What I really paid for was the system thinking. Calls, follow-up, no-shows, reactivation — it's all one machine now. The business runs without me sitting in the middle of it.”
Works with the tools you already use.
CoreOps slots cleanly into your existing booking platform, CRM, and payments stack. No rip-and-replace, no five-month migration, no training your team on yet another dashboard.
Every call encrypted. Every record audit-logged. Designed for clinics, med spas, and healthcare-adjacent businesses where compliance isn't optional.
- HIPAA-aware
- End-to-end encrypted
- SOC 2 aligned
- Audit-logged calls
If we don't outperform your current setup in 60 days, we work for free until we do.
We measure two things at kickoff: your current call answer rate and your current booking conversion. Sixty days after launch, if CoreOps hasn't materially beat both — we keep operating your system at no charge until we do. That's the deal.
The objections we hear most.
If your question isn't answered here, ask us on the strategy call. We'll give you a straight answer — even if the answer is “CoreOps isn't the right fit for you yet.”
See exactly how much revenue your business is leaking.
On the call, we'll audit your current call flow, model a conservative ROI on your real numbers, and show you the deployment plan. Whether you work with us or not, you leave with the playbook.